WA Apprenticeship Management System

The Western Australian Apprenticeship Management System (WAAMS) online client portal provides a quick and easy way to view training contract details, request changes to the training contract, and update personal or organisational details. Employers can also view information about the Jobs and Skills WA Employer Incentive and submit incentive claims for eligible training contracts that have reached their payment milestones.

Apprenticeship Office News

Introduction of digital form to assign (transfer) a training contract and revised factsheet and form to support update to an employer’s ABN or business structure - effective 18 March 2024

From 1 March 2024, the Apprenticeship Office commenced phasing out of paper-based forms to support changes to training contracts. Stakeholders must submit change requests digitally through the WAAMS portal.

In support of the move to digital management of changes to training contracts, the Apprenticeship Office has developed an online form for Assigning (transferring) a training contract to a new employer to replace the hard copy form. In addition, a new Update of Employer ABN process has been introduced. Whilst this new process is currently supported by a hard copy form, the AO is working on the development of an online JOT form to support this change.

In most instances, submitting a change via the WAAMS portal gives stakeholders the ability to have the requests instantly approved, replacing the requirement to submit forms by email and resulting in much faster response times.

Our team is available to assist you or address any questions that may arise during this transition.

Additionally, user guides on how to submit training contract changes via the WAAMS portal are available to view:

Removal of paper-based forms - effective 1 March 2024

Over the period of an apprenticeship or traineeship training contract, it may be necessary to make changes to the training contract.
From 1 March 2024, the paper based forms will be phased out and all training contract change requests must be submitted digitally through the WAAMS portal.

In most instances, submitting a change via the WAAMS portal gives stakeholders the ability to have the requests instantly approved, replacing the requirement to submit forms by email and resulting in much faster response times.

Our team is available for training sessions and/or calls to address any questions or concerns that may arise during this transition.

Additionally, user guides on how to submit training contract changes via the WAAMS portal are available to view:

New Traineeship/Apprenticeship Tool for AASN Providers

Current Apprenticeship Traineeship Verification Tool-February 2024

A tool to assist in identifying the correct, current Traineeship/Apprenticeship from the options presented in ADMS/Ready Apprentice.

Email
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Password
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Remember me
Portal conditions of use
I agree to the Western Australian Apprenticeship Management (WAAMS) Terms and Conditions of Use, and acknowledge that without limitation to those terms and conditions, it is my responsibility to ensure that:
- I do not provide access to data in the portal to any person otherwise than as authorised by the terms and conditions;
- my organisation has authorised my level of access to the portal; and
- When I cease to be a representative or employee of my organisation, my organisation access is deactivated.
The Department is therefore entitled to assume that any transaction occurring in the Portal from an authorised user account, originates from that authorised user and is a valid transaction or instruction which may not be reversed.

However, the Department understands that there may be a submission made in error. If an incorrect submission is made, the organisation or individual user should contact the Department immediately on 13 19 54 (for callers outside WA, please call 08 6551 5499).

Forgot or change your password?

WAAMS Technical Support
For assistance with any Technical issues related to the portal, please get in touch with us:
- Email: rai.projects@dtwd.wa.gov.au
- Phone: 13 19 54 (Option 3)

Travel and Accommodation Allowance (TAA)
Any questions regarding the TAA claim process or need help to submit your application, please contact us:
- Email: taa@dtwd.wa.gov.au
- Phone: (08) 6551 5494
- User Guide: How to submit your TAA claims

Complete the below fields to request a WAAMS portal account.
First Name
Last Name
Email Address
Please select required user role
ABN

You may be eligible for a portal account if you are:

a current or former apprentice or trainee;
an owner or staff member of a business that employs a current or former apprentice or trainee;
working for a registered training organisation that currently delivers training to apprentices or trainees; or
working for an Australian Apprenticeship Support Network (AASN) provider who is managing active Western Australian training contracts.

Organisation users can read the WAAMS FAQ – Creating a portal account for organisation users for more information on creating portal accounts. There are also a series of instructional videos to assist you to use the portal. These videos are available on the Apprenticeship Office website at dtwd.wa.gov.au/apprenticeship office

Apprentices who have successfully completed a training contract in Western Australia can have their trade certificate verified via the Online Trade Certificate Verification function.

Where the training contract details entered match Apprenticeship Office’s records, a result will be displayed. Please note that a verification result will not be available for apprentices who have chosen to opt-out of this service.

(*) Mandatory fields
Apprentice First Name *
Apprentice Last Name *
Training Contract ID *

Submit Clear

Generate trade certificate softcopy/training contract extract
If the original trade certificate is destroyed, lost or stolen, you can request a digital copy of your trade certificate or an extract of your training contract by logging into your WAAMS portal account which will be automatically sent to the email address associated with your account.

If you do not have a WAAMS portal account, click the ‘Request an account’ tab.

User Guide: Generate trade certificate softcopy training contract extract

Applying for a replacement trade certificate
If the original trade certificate is destroyed or stolen and you wish to obtain a paper-based trade certificate, complete the Application for a replacement trade certificate form, which includes a Statutory Declaration.

This application must be completed in full and witnessed by a person authorised under the Oaths, Affidavits and Statutory Declarations Act 2005 or Statutory Declarations Act 1959 of the Commonwealth

Fact Sheet Information regarding applying for a replacement trade certificate