WA Apprenticeship Management System

The Western Australian Apprenticeship Management System (WAAMS) online client portal provides a quick and easy way to view training contract details, request changes to the training contract, and update personal or organisational details. Employers can also view information about the Jobs and Skills WA Employer Incentive and submit incentive claims for eligible training contracts that have reached their payment milestones. 

Apprenticeship Office News

Training Contract Extensions

Please be advised that the Apprenticeship Office assesses requests to extend training contracts to ensure that on and off the job training is conducted effectively and within the prescribed nominal duration.

As part of this assessment, the Apprenticeship Office may request the employer to provide evidence demonstrating that the apprentice/trainee will complete all on and off the job training within the requested extension period.

If you have any questions about this process, please contact us on 13 19 54 (option 1) or via email at apprenticeshipoffice@dtwd.wa.gov.au

Removal of paper-based forms - effective 1 March 2024

Over the period of an apprenticeship or traineeship training contract, it may be necessary to make changes to the training contract.
From 1 March 2024, the paper based forms will be phased out and all training contract change requests must be submitted digitally through the WAAMS portal. 

In most instances, submitting a change via the WAAMS portal gives stakeholders the ability to have the requests instantly approved, replacing the requirement to submit forms by email and resulting in much faster response times.

Our team is available for training sessions and/or calls to address any questions or concerns that may arise during this transition.

Additionally, user guides on how to submit training contract changes via the WAAMS portal are available to view:

• Notice to assign a training contract (including link to JOT form)
• Update of ABN fact sheet form
• Change of Qualification and or RTO User Guide - Learner
• Change of Qualification and or RTO User Guide - Employer
• Change of Attendance Type and Hours User Guide- Learner
• Change of Attendance Type and Hours User Guide - Employer
• Change of Learner Contact Details User Guide - Learner
• Change of Learner Contact Details User Guide - Employer
• Change of Learner Name User Guide - Learner
• Change of Learner Name User Guide - Employer
• Change of Worksite Location User Guide - Learner
• Change of Worksite Location User Guide - Employer
• Contract or Probation Extension User Guide - Learner
• Contract or Probation Extension User Guide - Employer
• Suspension and Lifting of Suspension User Guide - Employer
• Termination of a Training Contract User Guide - Learner
• Termination of a Training Contract User Guide - Employer
• Update Employer Details User Guide - Employer

Portal User Guides - Employer Incentives

• User guide for Submitting a claim in WAAMS
• User guide for GTOs
• User guide for Construction Training Fund (CTF) declaration in WAAMS
• User guide for WAAMS access levels
• User guide for Appointing a Financial Administrator
• User guide for uploading a training plan
• User guide for creating bank account details in WAAMS
• User guide for uploading enrolment evidence